Amended Meeting Minutes for August 25, 2025
Heritage Palms Community Development District
A regular meeting and two Fiscal Year 2026 Budget Public Hearings of the Board of Supervisors of the Heritage Palms Community Development District were held on Monday, August 25, 2025 at 8:02 a.m. at the Heritage Palms Golf and Country Club at 10435 Washingtonia Palm Way, Fort Myers, Florida and via web conference.
Supervisors present and constituting a quorum were:
Stan Switzer – Vice Chair
Bob Breisch – Assistant Secretary
MaryAnn Ferry – Assistant Secretary
Supervisors attending remotely:
Mike Whitten – Chair
Brian Anderson – Assistant Secretary
Also attending in person were:
Mandie Rainwater – Assistant District Manager, Premier District Management (PDM)
Kyle Roehm – Fountain Kings
George Smothers – Resident
Also attending remotely:
Cal Teague – District Manager, PDM
Christopher Dudak – Client Services Manager, PDM
The following is a summary of the discussion and actions taken at the Heritage Palms Community Development District (CDD) Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The meeting was called to order at 8:02 a.m., and the roll was called. Three Board members were present and constituted a quorum, with Chair Whitten and Supervisor Anderson attending remotely. Also in attendance were Assistant District Manager Mandie Rainwater, Kyle Roehm from Fountain Kings, and resident George Smothers. Attending remotely were Client Services Manager Christopher Dudak, and District Manager Cal Teague.
On MOTION by Supervisor Breisch, seconded by Vice Chair Switzer, with all in favor, the Board approved the remote participation of Chair Whitten and Supervisor Anderson.
SECOND ORDER OF BUSINESS Approval of the Agenda
On MOTION by Vice Chair Switzer, seconded by Supervisor Ferry, with all in favor, the Board approved the agenda as presented.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no audience comments on agenda items.
FOURTH ORDER OF BUSINESS Fiscal Year 2025/2026 Budget Public Hearing
A. Presentation of Proposed Budget
The Proposed Budget that was approved at the May 19, 2025 Board of Supervisors meeting was presented as required by Florida Statutes.
B. Public Comment
On MOTION by Vice Chair Switzer, with a second by Supervisor Ferry, and all in favor, the Public Hearing on the Fiscal Year 2026 Budget Appropriation was opened at 8:03 a.m.
Supervisor Breisch asked about the Management Services line item increase, and District Manager Teague noted that the contract provides for an automatic 3% annual increase.
There were no public comments.
On MOTION by Vice Chair Switzer, with a second by Supervisor Ferry, and all in favor, the Public Hearing on the Fiscal Year 2026 Budget Appropriation was closed at 8:06 a.m.
C. Resolution 2025-04: Adopt FY 2025/2026 Budget Appropriation
The Fiscal Year 2026 Annual Budget Appropriation was approved without changes.
On MOTION by Chair Whitten, with a second by Supervisor Ferry, with all in favor, the Board approved Resolution 2025-04 which adopts the Fiscal Year 2026 Budget Appropriation.
FIFTH ORDER OF BUSINESS Fiscal Year 2025/2026 O&M Assessment Public Hearing
A. Presentation of Proposed Assessment Rates
The assessment table from the budget was presented, and the assessments levels are unchanged from the prior year.
B. Public Comment
On MOTION by Chair Whitten, with a second by Supervisor Ferry, with all in favor, the Public Hearing on the Fiscal Year 2026 Assessment Levy was opened at 8:07 a.m.
There were no public comments.
On MOTION by Chair Whitten, with a second by Vice Chair Switzer, with all in favor, the Public Hearing on the Fiscal Year 2026 Assessment Levy was closed at 8:08 a.m.
C. Resolution 2025-05: Approve FY 2025/2026 Assessments Levy
This was approved without changes to the assessment levels.
On MOTION by Chair Whitten, with a second by Vice Chair Switzer, with all in favor, the Board approved Resolution 2025-05 which adopts the Fiscal Year 2026 Assessment Levy.
SIXTH ORDER OF BUSINESS Consent Agenda
A. Items to be Pulled from Consent Section for Discussion by the Board
No items were pulled.
B. Motion to Approve Consent Items
On MOTION by Supervisor Anderson, seconded by Supervisor Breisch, with all in favor, the Board approved all of the Consent items.
C. Consent Items
i. Draft Regular Meeting Minutes for July 28, 2025
ii. Financial Report for July 2025
iii. Fiscal Year 2026 Meeting Schedule
iv. Resolution 2025-06 to Adopt FY 2026 Meeting Schedule
D. Consideration of Items Pulled for Discussion
No items were pulled.
SEVENTH ORDER OF BUSINESS Attorney
A. Mill and Repaving Proposed Contract for Southern Striping Solutions
The Attorney, Engineer, and Staff negotiated a contract that describes the range of start times and the time period for completion. When the Board decides to initiate the work, Southern Striping Solutions, aka Collier Paving, will be given 14 days’ notice to start. Once they begin, they have 30 days to complete the project if only base bid is selected, and 40 days to complete it if the alternative bid is added. There is a liquidated damages clause of $250 per day. The Board discussed the Oasis/Tiki project planned completion date and estimated possible commencement dates of the paving project to be either late November, or next calendar year, but paving project commencement is dependent upon completion of the Tiki/Oasis project.
On MOTION by Supervisor Anderson, with a second by Supervisor Breisch, with all in favor, the Board authorized the Vice Chair to sign the agreement with Southern Striping Solutions for Milling and Repaving Wine Palm Way and Seminole Palm Way for not to exceed $483,704.79.
EIGHTH ORDER OF BUSINESS Engineer
A. Mill and Repaving Wine Palm Road and Seminole Palm Way Bid Recommendation
There were no updates on this engineering issue.
B. Recommendation: 5-Year Community Mill and Paving Plan
There were no updates on this engineering issue.
On the next agenda, Engineer Jamie Rivera will report on the NPDES conference she will attend on behalf of the district.
NINTH ORDER OF BUSINESS Old Business
A. New Proposals for Paver Repair at the Guardhouse
i. Bastos Pavers Full Area
Bastos Pavers provided a proposal to replace the entire area of paving stones around the guardhouse for $77,000, although the Field Manager had only requested a spot repairs proposal.
ii. Bastos Pavers Sunken Pavers Only
Bastos Pavers failed to list in their proposal all of the sunken paving stones areas that Field Manager Pepin had shown them.
iii. Paradise Pavers Sunken Pavers Only
Paradise Pavers supplied a proposal for $6,500 to raise all the sunken paving stones around the guardhouse. The Board decided to table this issue.
TENTH ORDER OF BUSINESS New Business
A. D&G Roadway Pothole Repair Proposal
D&G Pavement Solutions provided a proposal for $1,998 to repair three areas of asphalt totaling 222 Square Feet. The Board approved this proposal and requested Staff to confirm the locations after the meeting.
On MOTION by Chair Whitten, seconded by Supervisor Breisch, with all in favor, the Board approved the D&G Pavement Solutions proposal to patch asphalt in three areas for $1,998.
ELEVENTH ORDER OF BUSINESS Field Manager
A. Current Field Management Report
Klye Roehm from Fountain Kings reported that his team was in the community on Thursday and he provided the following notes:
- There was an air leak on Lake 27, which has a long run to the aerator. Fountain Kings dug up and replaced a 3’ section which fixed this.
- Supervisor Breisch mentioned that on Lake L-9/Seminole, a resident said the aerator is not working, and Mr. Roehm said that this was shut down for the work at the Lodge.
- Lake 6, 7, 8, 9 by the Lodge: the cabinet is older, and has been off since the Lodge project began. Mr. Roehm wants to replace it and install a new valve when the power is ready to be turned back on to the area. He will get a proposal and photos for the next meeting.
- Chair Whitten advised that the nozzles on the west side the big fountain on Lake 8 needs repair. Kyle Roehm will replace it either from stock, or make a PVC replacement.
- Chair Whitten requested that the fountain can be moved 40’ further west out into lake, per a prior resident request. Kyle Roehm said that the cable might be maxed out, but he will investigate it.
Assistant District Manager Rainwater updated on the Field Manager follow-up items:
B. Follow-up Items
i. 11284 Wine Palm Fence Gap Repair
Field Manager Pepin noted that the task has been completed.
ii. Branch Cleanup on Lake 28
Field Manager Pepin noted that the task is delayed until the water levels go back down.
iii. Raising the Catch Basin behind 10509 Curry Palm Lane
Field Manager Pepin noted that Pavement Maintenance (PMI) was onsite early this month looking over the structure and they should be raising it within the next couple of weeks.
iv. Lake L-2 Shoreline and WCS Planting
Field Manager Pepin noted that a mixture of golden Canna, soft stem Bulrush, and Fakahatchee grasses were planted around and near the structure. Once the plants grow fuller, the structure should no longer be visible to any of the homeowners.
v. Lake 8 Bulkhead Repair
Field Manager Pepin noted that the project was completed.
vi. Riprap under Lake L-6 Fence Arm
Field Manager Pepin noted that the project was completed.
vii. Winkler Gate Weed and Muck Removal for Pond Watch Collections
Supervisor Breisch had requested at a prior meeting that this area be cleared to aid his access to collect Pond Watch samples. Field Manager Pepin noted that the area has been sprayed out and the dead vegetation and muck has been raked out of it, although he had not inspected the area yet.
TWELFTH ORDER OF BUSINESS District Manager
A. Free Mosquito-larvae-eating Fish Information
At the last meeting, George Smothers had asked about the free Gambusia fish program at Lee County. Staff researched the process and reported that one must call 24 hours ahead, report the estimated dimensions of the lake, and bring their own 5-gallon bucket. The requestor must transport and stock the fish themselves.
THIRTEENTH ORDER OF BUSINESS H.O.A. Report
The HOA representative was not present to give and update.
FOURTEENTH ORDER OF BUSINESS Supervisor Reports, Requests, and Comments
- Supervisor Breisch suggested that it would be beneficial to paint yellow lines at curbs throughout the community at places where yellow reflectors will not be replaced, such as the curb near the exit on Penzance.
- Chair Whitten said he will not likely be in attendance at the next meeting.
- Supervisors Switzer, Breish, and Ferry all plan to be present and constitute a quorum.
FIFTEENTH ORDER OF BUSINESS Audience Comments
There were no audience comments.