Copy of Draft Meeting Minutes for May 23, 2022
Community Development District
The regular meeting of the Board of Supervisors of the Heritage Palms Community Development District was held on Monday, May 23, 2022 at 8 a.m. at the Heritage Palms Golf and Country Club at 10420 Washingtonia Palm Way, Fort Myers, Florida and via web conference.
Present (or by web conference) and constituting a quorum were:
Mike Whitten – Chair
Stan Switzer – Vice Chair
Al O’Brien – Assistant Secretary
Dennis Lubozynski – Assistant Secretary
Bob Breisch – Assistant Secretary
Also attending (or by web conference) were:
Cal Teague – District Manager, Premier District Management (PDM)
James Wesolaski – HOA Board of Directors Co-Liaison
Gaby Novak – Project Specialist, PDM
The following is a summary of the discussion and actions taken at the Heritage Palms Community Development District (CDD) Meeting Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The meeting was called to order and the District Manager called the roll. All Board members were present. Also in attendance were Cal Teague, the District Manager, and James Wesolaski from the HOA. Gaby Novak from PDM was in attendance via web conference.
SECOND ORDER OF BUSINESS Approval of the Agenda
On MOTION by Vice Chair Switzer, seconded by Supervisor Lubozynski, with all in favor, the Agenda was approved, as submitted.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments on the Agenda.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Meeting Minutes for April 25, 2022
Line 30 Change Chair Whitten to Supervisor Breisch
Line 70 Change Sabal Lane to Sabal #9
On MOTION by Supervisor Breisch, seconded by Supervisor O’Brien, with all in favor, the Board accepted the Draft Meeting Minutes for April 25, 2022, as amended.
FIFTH ORDER OF BUSINESS Attorney
There was no report from Attorney Urbancic.
SIXTH ORDER OF BUSINESS Engineer
Engineer Marshall was not at the meeting, but Chair Whitten commented that he had sent Sam an email concerning the possible necessity of adding a bulkhead for the redesign of the Sabal #2 tee box.
SEVENTH ORDER OF BUSINESS Old Business
A. Fence Repairs at 8038 Tiger Palm Discussion Update
District Manager Teague stated that Field Manager Pepin commented that the cost of materials continues to increase, thus raising the cost of repairs. He stated that the project manager from Sunstate Fence that he has worked with is no longer there. He believed that this would be a good time to find another fence vendor that is more responsive and possibly cheaper, and he will investigate this.
The Board agreed to rebid the project for a 4′ fence at 8038 Tiger Palm, including the costs of repairing and/or replacing it. They would also like Chris to update his fence inspection report for all the fences in the community and obtain bids for the repair or replacement of those in disrepair, including the hog fence. The Board also requested that he identify any hog activity in the community.
EIGHTH ORDER OF BUSINESS New Business
A. Additional Muck Sampling Update
Gonzalo had reported to Chris that the samples had been obtained, and the bathymetric reports will be presented at the next meeting.
As a reminder, the Board had approved at the March meeting a not-to-exceed $1,800 estimate to perform this analysis from muck samples from Lakes 2, 15, 33, and L-12. This would provide a base analysis for comparison with Lakes 15 and 33, and it would show if the bio blocks were working on those lakes. The base analysis would allow for the development of a database for Lake 2 and Lake L-12, which have not received bio block treatment.
NINTH ORDER OF BUSINESS Field Manager
A. Current Field Report
District Manager Teague reviewed Field Manager Pepin’s report and there were comments and questions:
The Board clarified the address as 11133 Wine Palm Road where the homeowner had placed mulch on the shoreline and changed the shrubbery, and they will be contacted to have it removed.
The Board requested that Chris have the gap between the fence and the wall repaired.
The branches on C-15 need to be cut back.
A letter should be sent to the homeowner at the address, which still needs to be determined, concerning the downspout drains that could possibly cause a washout, after Chair Whitten has spoken with them.
It was clarified that the lake indicated on the complaint log at 11114 Sierra Palm Court is lake L-17.
Concerning the large fountain repair, Chris stated that the large pump and motor is scheduled to be replaced on May 27, 2022.
B. Planting of Vegetation Barrier Between Heritage Palms and Casa de Lago
This project had been completed. Chris had planted 20 7-gallon cocoplums, which he believed would fill in the area well once they started growing.
C. Washingtonia North Cart Crossing
Chris reported that he had not heard back from Greg or Kevin about the HOA sharing this project with the CDD.
D. Fence Damage on Sabal
Chair Whitten had temporarily closed up the hole in the fencing. Chris will see that a new fence is installed the next time a fence company is onsite.
E. Follow-up Items
i. Queen Palm Concrete Slab Repair Update
This project had been completed.
ii. Trip Hazard Catch Basin Adhesive Update
This project had been completed.
iii. Sidewalk Grinding Update
This project had been completed.
Vice Chair Switzer requested that Chris investigate the sidewalk next to his house to ensure that the sidewalk grinding had been done.
TENTH ORDER OF BUSINESS District Manager
A. Resolution 2022-02 Requesting the County to Conduct the Election
On MOTION by Supervisor Breisch, seconded by Supervisor Lubozynski, with all in favor, the Board approved Resolution 2022-02 requesting that the County Supervisor of Elections conduct the upcoming election.
B. Financial Statements for April 2022
District Manager Teague reviewed the Financials. The Board had not received a copy, and staff needs to be sure that they are distributed before the meeting.
On MOTION by Vice Chair Switzer, seconded by Supervisor Lubozynski, with all in favor, the Financial Statements for April 2022 were accepted for Audit, as presented.
C. Fiscal Year 2023 Budget Presentation
i. Resolution 2022-03 to Adopt FY2023 Budget and Set a Public Hearing
District Manager Teague reviewed the tentative Fiscal Year 2023 Budget, and it was adopted after discussion and changes made, and the Public Hearing was set.
On MOTION by Chair Whitten, seconded by Supervisor Lubozynski, with all in favor, the Board approved Resolution 2022-03 adopting the Fiscal Year 2023 tentative Budget, and setting a Public Hearing for August 22, 2022.
ELEVENTH ORDER OF BUSINESS H.O.A. Report
Jim Wesolaski reported that four architects had been interviewed for the Tiki Bar renovations. He also stated that the renovation at the Royal Golf Course is two weeks behind schedule.
TWELFTH ORDER OF BUSINESS Supervisor Reports, Requests, and Comments
Supervisor Breisch had comments on the following:
He stated that he had taken 5 samples this month for Pond Watch and had changed a few of the sampling locations.
He also commented on the fencing issues on property along the canal separating Watermark and Eagle Preserve from Heritage Palms. He felt that a map of the property line would be helpful to identify ownership, so that the Master Board of the HOA and the CDD could share fencing in that area, if needed. After discussion, the Board requested that Engineer Marshall and Field Manager Pepin coordinate to develop a clear ownership map, so that the Board could look at several issues. A copy of the minutes and the final agreement with Watermark also needs to be sent to the Board, so that there is a clear understanding of the agreement between all parties.
Chair Whitten commented on the following:
The HOA Security Director had requested that the height of the manhole cover on White Palm be corrected, because it sits low.
He also wondered if it was necessary to have summer meetings. After discussion, the Board decided to continue with them, but a quorum check should be done before each meeting.
THIRTEENTH ORDER OF BUSINESS Audience Comments
There were no Audience Comments.
FOURTEENTH ORDER OF BUSINESS Adjournment
On MOTION by Vice Chair Switzer, seconded by Supervisor O’Brien, with all in favor, the Board agreed to adjourn at 10:13 a.m.
The Next Regular Meeting: June 27, 2022 at 8:00 a.m.