Draft Audit Selection Committee Meeting Minutes for August 28, 2023
Community Development District
The audit selection committee meeting of Board of Supervisors of the Heritage Palms Community Development District was held on Monday, August 28, 2023 at 7:45 a.m. at the Heritage Palms Golf and Country Club at 10435 Washingtonia Palm Way, Fort Myers, Florida and via web conference.
Present (or attending by web conference) and constituting a quorum were:
Mike Whitten – Chair
Stan Switzer – Vice Chair
Bob Breisch – Assistant Secretary
Dennis Kane – Assistant Secretary
Also attending (or attending via web conference) were:
Cal Teague – District Manager, Premier District Management (PDM)
Melissa Gindling – Assistant District Manager, PDM
Sam Marshall – Engineer, Banks Engineering
Chris Pepin – Field Manager, Community Field Services
Christopher Dudak – Client Services Manager, PDM
The following is a summary of the discussion and actions taken at the Heritage Palms Community Development District (CDD) Audit Selection Committee Meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The meeting was called to order, and Assistant District Manager Gindling called the roll. All Board members were present, except Supervisor O’Brien. Also in attendance were Melissa Gindling, the Assistant District Manager, Sam Marshall, the Engineer, and Several Residents. Attending via web conference were Cal Teague, the District Manager, Chris Pepin, the Field Manager, Christopher Dudak, Client Services Manager from PDM, and Some Residents.
SECOND ORDER OF BUSINESS Audit Committee
A. Review Proposals
Proposals for auditing services were received from 2 firms, which are Berger, Toombs, Elam, Gaines & Frank and Grau & Associates. The audit selection committee reviewed the proposals and ranked the firms according to their qualifications, which will be entered into the Record of Proceedings.
B. Develop Recommendations
Supervisor Breisch commented that he believes it is advantageous to change firms, so that there is a good response from companies in the future. He was also happy with the format of the proposal from Grau & Associates, so he recommended them. Vice Chair Switzer recommended Berger Toombs, because they have given excellent services to the District. After Assistant District Manager Gindling tabulated the committee’s rankings, and after further discussion, the committee recommended Grau & Associates.
On MOTION by Supervisor Breisch, seconded by Supervisor Kane, with all in favor, the audit selection committee recommended Grau & Associates as auditor for the District Board of Supervisors.
THIRD ORDER OF BUSINESS Audience Comments
There were no Audience comments.
FOURTH ORDER OF BUSINESS Adjournment
On MOTION by Chair Whitten, seconded by Supervisor Kane, with all in favor, the Board agreed to adjourn at 8:03 a.m.
The Next Regular Meeting and Budget Public Hearing is August 28, 2023 at 8:00 a.m.