Heritage Palms
Community Development District

The regular meeting of the Board of Supervisors of the Heritage Palms Community Development District was held on Monday, August 24, 2020 at 8 a.m. by web conference with the requirements for a quorum being physically present waived under the Governor’s Executive Order 20-69.

Attending via web conference due to Executive Order 20-69 waiving the quorum requirement were:
Stan Switzer – Chair
Paul Schafer – Vice Chair
Al O’Brien – Assistant Secretary
Mike Whitten – Assistant Secretary
Fred DeCotis – Assistant Secretary

Also attending via web conference were:
Cal Teague – District Manager, Premier District Management
Sam Marshall – Banks Engineering
Chris Pepin – Field Manager
Christopher Dudak – Assistant to the District Manager
Nancy Dudak – Premier District Management (PDM)
Residents

The following is a summary of the discussion and actions taken at the Heritage Palms Community Development District (CDD) Meeting Board of Supervisors meeting. It was conducted using Go to Meetings as a result of Executive Order 20-69 which waived the quorum requirements during the COVID-19 virus and allowed for meetings to be conducted in this manner.

The meeting was called to order and the District Manager called the roll. All Board members were present. Also attending were Sam Marshall, Engineer, Chris Pepin, Field Manager, Christopher Dudak, Assistant to the District Manager, and Nancy Dudak, Premier District Management (PDM).

The Agenda was approved as presented.

Residents Bob Redar and Scott Wallace participated but had no comments about the Agenda.

The District Manager explained the FY 2021 Budget. As directed by the board, there’s a $75 increase in the O&M assessment, increasing it from $300 to $375. The last increase was in 2015.

The FY 2021 Budget Public Hearing was opened at 8:02 a.m.

There were no comments from residents.

The District Manager commented that the Attorney sent him a copy of the Governor’s Executive Order extending virtual meetings to October 1, so the next meeting will also be a web conference.

The Engineer summarized the sidewalk inspections and identified areas on a map that need ADA mats. He also suggested an extension of the sidewalk to the Lodge. The Field Manager will get a proposal for the extension of the sidewalk and installation of ADA mats after the Engineer shows him the main areas of concern. The Engineer recommended that this should be done after the paving project has been completed. The Field Manager verified that the Board wants the ADA mats to be yellow.

Supervisor Whitten walked the potential location for a walking path and described areas that he believes may or may not require an elevated walkway. The Engineer reported on the permitting for the path. In the Preserve area, or low areas, he recommends an elevated boardwalk. He said that any path constructed in the Preserve will likely have to be coordinated with a biologist to do as little damage as possible to the environment. Staff will lay out potential paths and obtain construction estimates. Supervisor Whitten volunteered to assist with this project.

The Field Manager reported that MRI is almost done with the stormwater cleaning, which is 99% complete, except for dredging out all the sediment and material from the front of inlet #56 in Lake 7.

The Field Manager reported that the asphalt repairs at the cart crossings have been completed.

Lake & Wetland Management will take soil samples during the week of August 24th. Sonar readings were taken earlier in the month but one of the data files is corrupt, requiring the survey crew to return to collect the data again.

The Field Manager reported that a heavier gauge chain was placed on the fence, but someone cut it again in the same spot. He said he would weld two 8-10″ plates on both posts to reinforce both arms for $675, which includes all the materials and 6-8 hours of labor. The Board approved a not to exceed amount of $750.

The meeting schedule for FY 2021 was discussed and approved, with the December meeting being changed to December 21st, so only one advertisement will be required.

The Chair talked about the variety of people who have taken an interest in serving on the Board of Supervisors in November. He reviewed criteria and guidelines. There will be an interview process with at least three Board members to discuss their qualifications to become potential candidates. The Board voted on goals that were distributed in the Agenda packet. The seat will be vacant the third Tuesday of November.

The Field Manager reviewed his monthly report with the Board.

• He discussed the algae situation which has improved with increased rain.
• Mr. Pepin said that tiles that had been left behind were picked up.
• The new sod for the erosion repairs looks better and the rain has helped, the Field Manager reported.
• He discussed cracked pavers which may be a result of trucks passing through. They will be replaced.
• He discussed concrete problems and obtained proposals from Conidaris Builders. To replace concrete gutters and sidewalks at 10 locations will cost $3,995. The Board approved the proposal.
• The other proposal to replace 70′ of valet gutter was tabled for the next meeting until Board members can take a look at it. The Field Manager said this would be mostly aesthetic as the gutter functions at this time.
• Roadway reflectors were broken or missing and will be replaced next month.
• He came across an exotic plant in one of the preserves along the golf course and will have it removed.
• A broken manhole cover was replaced.
• The aerators are being serviced adequately, the Field Manager reported.

There being none, the following Order of Business followed.

The District Manager reported that there was one more action that needed to be resolved for FEMA. It has been completely obligated.

The Financials for July were accepted as presented.

Bob Redar thanked Supervisor Whitten for explaining the Budget at the HOA meeting and what the CDD is doing. He reported that about three members of the community had asked questions.

There being none the next Order of Business followed.

There being none, the next Order of Business followed.

There being no further Order of Business, and

Next Meeting: September 28, 2020 at 8 a.m.