Draft Meeting Minutes for July 25, 2022
Community Development District
The regular meeting of the Board of Supervisors of the Heritage Palms Community Development District was held on Monday, July 25, 2022 at 8 a.m. at the Heritage Palms Golf and Country Club at 10420 Washingtonia Palm Way, Fort Myers, Florida and via web conference.
Present (or by web conference) and constituting a quorum were:
Mike Whitten – Chair
Stan Switzer – Vice Chair
Al O’Brien – Assistant Secretary
Dennis Lubozynski – Assistant Secretary
Also attending (or by web conference) were:
Cal Teague – District Manager, Premier District Management (PDM)
James Wesoloski – HPCA Laision
The following is a summary of the discussion and actions taken at the Heritage Palms Community Development District (CDD) Meeting Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The meeting was called to order and the District Manager called the roll. Four Board members were present. Also in attendance were Cal Teague, the District Manager, and James Wesoloski, HPCA Liaison.
SECOND ORDER OF BUSINESS Approval of the Agenda
On MOTION by Vice Chair Switzer, seconded by Supervisor Lubozynski, with all in favor, the Agenda was approved, as submitted.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments on the Agenda.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Meeting Minutes for June 27, 2022
Line 20 Change “stop balls going into the water” to “stop balls hitting the verandas”
Line 20 Change “Gothic Greens” to “it was suggested”
On MOTION by Vice Chair Switzer, seconded by Supervisor O’Brien, with all in favor, the Board accepted the Draft Meeting Minutes for June 27, 2022, as amended.
FIFTH ORDER OF BUSINESS Attorney
District Manager Teague stated that Attorney Urbancic had reviewed the Public Hearing notice, and everything is ready for the hearing.
SIXTH ORDER OF BUSINESS Engineer
There was no report from Engineer Marshall.
SEVENTH ORDER OF BUSINESS Old Business
A. Fence Repairs at 8038 Tiger Palm Discussion Update
District Manager Teague stated that Field Manager Pepin is still looking for fence contractors that are E-Verified.
B. Additional Muck Sampling Update
Field Manager Pepin had not received the report from Solitude, and the Board was concerned that Solitude is not more responsive. Also, Gonzalo was leaving the firm, and he had been very responsive in the past, so they discussed looking for another vendor. District Manager Teague will send a letter to Solitude, expressing our concern for the level of service they provide, telling them that we are seeking bids from other vendors, inviting them to give a bid, and giving them 60 days notice of our intention to discontinue their services.
On MOTION by Vice Chair Switzer, seconded by Supervisor Lubozynski, with all in favor, the Board agreed to get bids from new vendors for lake management, including aerators and fountains, and for preserve management, and to give Solitude 60 days notice.
EIGHTH ORDER OF BUSINESS New Business
A. Encroaching Trimming Request at 7908 Go Canes Way
The resident’s home is adjacent to the edge of the preserve, and the cypress branches are encroaching onto their property and shedding needles into the gutters. They would like the branches trimmed.
On MOTION by Vice Chair Switzer, seconded by Supervisor Lubozynski, with all in favor, the Board approved the trimming of the cypress tree branches that are encroaching onto 7908 Go Canes Way, not to exceed $400.
B. Bulkhead Repair Estimate
The bulkhead caps on Lakes 8, 17, 23, 24, & L-9 are rotting and need replacement, and Artistic Structures had given an estimate. The Board discussed researching other companies for future projects that are less expensive, and District Manager Teague will do so.
On MOTION by Vice Chair Switzer, seconded by Supervisor O’Brien, with all in favor, the Board approved the replacement of bulkhead caps on Lakes 8, 17, 23, 24, and L-9, not to exceed $12,217.50.
NINTH ORDER OF BUSINESS Field Manager
A. Current Field Report
District Manager Teague reviewed Field Manager Pepin’s report and the following was discussed:
Field Manager Pepin reported that he observed algae on some lakes, and the presence of chara, a submerged weed. The Board discussed how they they felt that the condition of the lakes was getting worse. They also felt that the continual issue with coconuts needs to be addressed with the HOA’s.
Silt needs to be removed at 11333 Wine Palm Road as part of their pool construction project.
Chair Whitten will look at several lakes to see if algae needs to be raked and report to the Board.
Chris continues to monitor the catch basin discharge on Seminole Palm Way.
The Board discussed the condition of asphalt on the roadways, and if it is time to repave the roads. They noted that Heritage Palm Boulevard should be the priority. They will get input from Engineer Marshall.
B. Follow-up Items
i. Wine Palm Roadway Damage from Pool Contractor
D&G had not given a repair quote yet. Attorney Urbancic will send a letter to the homeowner as a reminder to have this repaired, and will also remind them that several other areas are in need of repair.
ii. Fence Damage on Sabal Update
There were no updates, and they continue to look for fence contractors that are E-Verified.
iii. Washingtonia North Cart Crossing Update
There had not been a response received from the Golf Club about making the project a joint effort. Conidaris had previously submitted a quote of $5,495 for the project’s completion. The Board agreed to wait until the reconstruction is further along before addressing cart crossings.
TENTH ORDER OF BUSINESS District Manager
A. Financial Statements for June 2022
District Manager Teague reviewed the Financials, and there was discussion on developing a plan for projected capital expenses. District Manager Teague will draw up a CIP plan.
The Board would like a copy of statements directly from the bank, not a report of the statements from PDM. District Manager Teague will discuss it with the controller, Jennifer Miller.
On MOTION by Vice Chair Switzer, seconded by Supervisor O’Brien, with all in favor, the Financial Statements for June 2022 were accepted for Audit, as presented.
B. Watermark Agreement Review
District Manager Teague reviewed the minutes regarding this issue, and at the time, the CDD and Watermark agreed to remove the fence that was being erected and install a fence from the canal culvert to the Watermark wall for $8,500. If the CDD erects a perimeter fence in the future, it will be 2′ off the berm.
C. FY 2021 Audit
It was a clean audit, and the Board can review it and approve it at the next meeting.
ELEVENTH ORDER OF BUSINESS H.O.A. Report
There was no H.O.A. report.
TWELFTH ORDER OF BUSINESS Supervisor Reports, Requests, and Comments
Chair Whiten stated that the HOA will be bringing back styrofoam cups for the golfers at the Golf Course, and there was a concern expressed about these and other trash ending up in the lakes.
THIRTEENTH ORDER OF BUSINESS Audience Comments
There were no Audience Comments.
FOURTEENTH ORDER OF BUSINESS Adjournment
On MOTION by Vice Chair Switzer, seconded by Supervisor Breisch, with all in favor, the Board agreed to adjourn at 9:48 a.m.
The Next Regular Meeting: August 22, 2022 at 8:00 a.m.