Draft Meeting Minutes for July 27, 2020
Community Development District
The regular meeting of the Board of Supervisors of the Heritage Palms Community Development District was held on Monday, July 27, 2020 at 8 a.m. by web conference with the requirements for a quorum being physically present waived under the Governor’s Executive Order 20-69.
Attending via web conference due to Executive Order 20-69 waiving the quorum requirement were:
Stan Switzer – Chair
Paul Schafer – Vice Chair
Al O’Brien – Assistant Secretary
Mike Whitten – Assistant Secretary
Fred DeCotis – Assistant Secretary
Also attending via web conference were:
Cal Teague – District Manager, Premier District Management
Sam Marshall – Banks Engineering
Nancy Dudak – Premier District Management
The following is a summary of the discussion and actions taken at the Heritage Palms Community Development District (CDD) Meeting Board of Supervisors meeting. It was conducted using Go to Meetings as a result of Executive Order 20-69 which waived the quorum requirements during the COVID-19 virus and allowed for meetings to be conducted in this manner.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The meeting was called to order and the District Manager called the roll. All Board members were present. Also attending were Sam Marshall, Engineer, and Nancy Dudak, of Premier District Management.
SECOND ORDER OF BUSINESS Approval of the Agenda
The Agenda was approved as presented.
On MOTION by Supervisor Whitten seconded by Supervisor DeCotis, with all in favor, the Agenda was approved as presented.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
Resident Bob Redar, a Heritage Palms HOA board member, requested help in establishing a nature walk or boardwalk through the preserve, built up so it would not interfere with nature. He said he has layouts available for a path.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
The Meeting Minutes from June 22, 2020 were approved as presented.
On MOTION by Supervisor Whitten, seconded by Supervisor O’Brien, with all in favor, the Board approved the Meeting Minutes from June 22, 2020 as presented.
FIFTH ORDER OF BUSINESS Attorney
The District Manager said he and the Attorney discussed the Covid restrictions, which they feel will be extended through August.
SIXTH ORDER OF BUSINESS Engineer
A. Milling and Resurfacing of Heritage Palms Boulevard
The Engineer was asked if the District should get a permit in advance for resurfacing Heritage Palms Boulevard. He reported that he felt it was actually not necessary. Permits are typically good for six months, he said. The Board expressed that they should just do Heritage Palms Boulevard, but agreed to have the Field Manager monitor and address the paving issue when necessary. The Board will revisit the issue in 6-9 months.
ii. Sidewalk/ADA Review
The Engineer said he would have a sidewalk/ADA review of the community sidewalks for August. He said there are two places where sidewalks terminate that they should look at for extension of the walkway.
SEVENTH ORDER OF BUSINESS Old Business
A. Stormwater Management System Cleaning Update
The District Manager reported that the stormwater cleaning is near completion. There was one pipe inlet that could not be found behind the clubhouse. The Engineer sent a crew out and it was completely blocked, so they placed markers to offset the pipe end by 25 and 50 feet. MRI was informed that this task was completed and they will be returning to unbury the pipe end for inspection and cleaning. It should be completed before the next meeting.
B. Erosion Repair for Lakes 4 & 8 Update
The District Manager reported that the new sod had died along the lake banks where the shoreline was repaired. He reported that the erosion repairs had been completed and the dead sod was replaced by Lake & Wetlands on July 21. He verified with golf course staff that the sod is receiving extra water every day.
C. Asphalt Repairs at Cart Crossings Update
D&G will be returning to Heritage Palms July 27 – 30 to complete the asphalt repair project alongside the cart path crossing.
D. Bathymetric Lakes Testing Analysis Update
The data will be collected July 22, according to the District Manager, and will take about one week to receive the digital maps and report. The results will be reported at the August meeting.
EIGHTH ORDER OF BUSINESS New Business
A. Preserve Walking Path Discussion
The Board discussed the development of a preserve walking path with elevated sections of a boardwalk. The District Manager said it could cost over $250,000. The Board approved having the Engineer, District Manager, Field Manager and Supervisor Whitten develop a study for further discussion in September. The Engineer confirmed that it needs to be ADA compliant. Bob Redar said more people walk than use the fitness center, and many have expressed an interest in this walking path. Supervisor DeCotis wants to be sure it does not impose on other residents and is something that will be used. Mr. Redar said a survey was done and a walking path was one of the highest ranked items that residents requested. The District Manager also stated that for this to be approved, the water management district will want it to be a nature walk. He also said that vegetation will have to be marked.
On MOTION by Supervisor Schafer, seconded by Supervisor Whitten, with all in favor, the Board approved the development of a feasibility study for a preserve walking path with projected costs for further discussion.
B. Gutter Repair at 11091 Sierra Palm Update
The District Manager reported that the concrete repairs were completed. He said Conidaris Builders did not find any signs of leakage from the nearby manhole. The Field Manager will continue to monitor the area for leakage.
NINTH ORDER OF BUSINESS Field Manager
A. Field Report for July
The following comments and/or requests were reviewed by the Board:
- The District Manager said that the lakes are in good shape, but there are some issues with torpedo grass, which was reported to Lake & Wetland.
- Some of the lakes have algae that will also be reported.
- The Field Manager will have the exotic vines along the perimeter fence around the irrigation station treated.
- There are some cracked pavers on Heritage Palms Boulevard.
- The Field Manager will have his annual report on concrete repair needs and get proposals to repair them.
B. Follow-Up Items
There being none, the following Order of Business followed.
TENTH ORDER OF BUSINESS District Manager
A. FEMA Update
The District Manager had another meeting with FEMA. All the projects are obligated, but they are waiting for the money to be released. He expects to have a check by the next meeting.
B. Financial Statements for June
The Financials for June were accepted as presented.
On MOTION by Supervisor Shitten, seconded by Supervisor Schafer, with all in favor, the Board voted to accept the June Financials as presented.
C. Audited FY2019 Annual Financial Report
The report was reviewed and accepted. The Chair was authorized to sign the Annual Financial Report. (AFR)
On MOTION by Supervisor Whitten, seconded by Chair Switzer, with all in favor, the Board reviewed and accepted the audited FY2019 Annual Financial Report (AFR) and authorized the Chair to sign it.
D. Budget Mailed Notice Update
The District Manager reported that the budget letters were mailed out and the Public Hearing will be held next meeting.
ELEVENTH ORDER OF BUSINESS HOA Report
There being none, the next Order of Business followed.
TWELFTH ORDER OF BUSINESS Supervisor Reports, Requests & Comments
- Supervisor Whitten wrote an article for the August issue of “Between the Palms” and he thanked the Field Manager for providing photos for the article.
- Supervisor O’Brien commented that he felt the nature trail should be constructed above the ground as a boardwalk.
THIRTEENTH ORDER OF BUSINESS Audience Comments
There being none, the next Order of Business followed.
FOURTEENTH ORDER OF BUSINESS Adjournment
There being no further Order of Business, and
On MOTION by Supervisor Whitten, seconded by Supervisor DeCotis, with all in favor, the meeting was adjourned at 9:16 a.m.
Next Meeting: August 24, 2020 at 8 a.m.