Heritage Palms
Community Development District

The regular meeting of the Board of Supervisors of the Heritage Palms Community Development District was held on Monday, May 18, 2020 at 8 a.m. by web conference with the requirements for a quorum being physically present waived under the Governor’s Executive Order 20-69.

Attending via web conference due to Executive Order 20-69 waiving the quorum requirement were:
Stan Switzer – Chair
Paul Schafer – Vice Chair
Al O’Brien – Assistant Secretary
Mike Whitten – Assistant Secretary
Fed DeCotis – Assistant Secretary

Also attending via web conference were:
Cal Teague – District Manager
Sam Marshall – Engineer
Christopher Dudak – Assistant to the District Manager

The following is a summary of the discussion and actions taken at the Heritage Palms Community Development District (CDD) Meeting Board of Supervisors meeting. It was conducted using Go to Meetings as a result of Executive Order 20-69 which waived the quorum requirements during the COVID-19 virus and allowed for meetings to be conducted in this manner.

The meeting was called to order and the District Manager called the roll. All Board members were present. Also attending were Sam Marshall, Engineer, Christopher Dudak, Assistant to the District Manager, and Cal Teague, District Manager.

The Agenda was approved as presented.

There being none, the next Order of Business followed.

The Meeting Minutes from April 27, 2020 were approved as presented.

There being none, the next Order of Business followed.

The Engineer updated the Board on progress in submittal of the annual NPDES report and needs the pond watch reports to complete the report. Vice Chair Schafer agreed to give them to the District Manager who in turn will forward them to the Engineer. He also explained the asphalt summaries. First, he needs to check the structure of the roads. Then he must check for cracks or big depressions that need special work. Once those areas are identified, cost estimates can be prepared. The review is for milling down one inch of asphalt and replace it with new, fresh asphalt. He said that the Board could do the project phase-by-phase or all at once. The Engineer will make a recommendation at the next meeting.

Sunstate Fence reported that the City completed their final inspection and will return on May 22 to complete the fence connection. Upon completion, the Field Manager will install a combo lock on the gate.

MRI will start the cleaning project during the week of May 18. It will take several weeks. The Field Manager said that they were onsite for one day last month while they were between jobs.

The repairs have started. Lakes & Wetlands moved some large boulders from the shoreline to lay the dredge sox. They will use their barge and approach it from the water. The boulders that are visible will be moved further into the lake and out of sight. The Field Manager expects it to be completed before the next meeting.

i. Curry Palm Test Site

The asphalt milling/resurfacing project at the Curry Palm cart crossing was completed by DG Pavement Solutions as a test site. The Board approved an amount not to exceed $9,000 to complete the asphalt cutback along the edge of the cart paths on the additional sites as originally proposed by DG.

ii. Paver Repairs and Replacement

The Board discussed the project that Accurate Pavers completed last week. The contractor repaired several damaged pavers that were reported by the Field Manager. The Board does not want to replace the remaining cart crossings pavers at this time.

Conidaris completed sidewalk repairs at both sites. A resident at 2909 Go Canes Way requested to have sections of sidewalk in front of his house also replaced. The Board did not approve the replacement because the Field Manager felt it was not a safety issue and if replaced was only for aesthetics, after discussion the Board agreed to have the Field Manager fill the holes with an epoxy. The Chair will inspect to see if other sidewalk locations should be repaired.

This project is scheduled to be completed during the week of May 18.

There being none, the next Order of Business followed.

The following actions were approved or requested by the Board:

• Remove an old barbed wire fence in Wetland B.
• Install chain with padlocks on fence arms on L-6 that cannot be cut with bolt cutters.
• Conduct trash cleanup on lakes.
• Grind sidewalk trip hazards.
• Replace missing fence ties and rusted clasps.
• Check with the Engineer to see if the existing ADA mats meet code. There are 35 mat locations that would cost $5,700 to replace.
• Replace a cracked manhole cover and monitor other manhole covers.
• There was a concern over spike rush appearance.
• The Board requested proposals for another round of analysis on lakes previously tested. Include the canal behind Supervisor Schafer’s house in the study.

i. Filter Sock Proposal

The Field Manager reported that Lake & Wetland will provide a proposal to install the BioChar socks at the two storm water drain pipe outlets in Lake 10. These two pipes are connected to storm drains on the Winkler Avenue extension. This product has been tested by L&W on the east coast and have not observed acceptable results yet. The Field Manager commented that the the suggested filter socks work best with high volumes of moving water, canals more likely than lakes. He also researched the socks and discovered that they have to be replaced every six months. Upon further discussion, the Board agreed to research it further and address it at another time.

The District Manager updated the Board on the FEMA funds. All reimbursements requests have been obligated and should be received before the next meeting. It totals about $10,400 plus 5% administrative fees.

The tentative budget includes a $75 increase in assessments for building road reserves. A public hearing was set with the adoption of this resolution.

i. Capital Improvement Plan Five-Year Projection

The capital improvement five-year projection was reviewed and used to determine the $75 assessment agreement.

ii. Asphalt Projects

The Engineer was asked to provide his opinion on road conditions for the next meeting. Costs were also reviewed.

There were questions about two vegetation removal invoices. One regarded the perimeter fencing that is done annually, and the other was for interior fencing done semi-annually. The financial statement was then accepted.

The Supervisor of Elections notifies the District Manager every year on how many registered voters there are in the community. There are 1,328.

There being none, the next Order of Business followed.

The Board expressed their appreciation on how efficiently the five-year Capital Improvement Plan Five-Year Projection was created and explained.

There being none, the next Order of Business followed.

There being no further Order of Business, and

Next Meeting: June 22, 2020 at 8 a.m.