Draft Meeting Minutes for October 24, 2022
Community Development District
The regular meeting of the Board of Supervisors of the Heritage Palms Community Development District was held on Monday, October 24, 2022 at 8 a.m. at the Heritage Palms Golf and Country Club at 10420 Washingtonia Palm Way, Fort Myers, Florida and via web conference.
Present (or by web conference) and constituting a quorum were:
Mike Whitten – Chair
Stan Switzer – Vice Chair
Al O’Brien – Assistant Secretary
Dennis Lubozynski – Assistant Secretary
Bob Breisch – Assistant Secretary
Also attending (or by web conference) were:
Cal Teague – District Manager, Premier District Management (PDM)
Sam Marshall – Engineer, Banks Engineering
James Wesoloski – HPCA Liaison
The following is a summary of the discussion and actions taken at the Heritage Palms Community Development District (CDD) Meeting Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The meeting was called to order and the District Manager called the roll. All Board members were present, with Supervisor Lubozynski attending via web conference. Also in attendance were Cal Teague, the District Manager, Sam Marshall, the Engineer, and James Wesoloski, HPCA Liaison.
On MOTION by Vice Chair Switzer, seconded by Chair Whitten, with all in favor, the Board approved Supervisor Lubozynski’s attendance via web conference.
SECOND ORDER OF BUSINESS Approval of the Agenda
On MOTION by Vice Chair Switzer, seconded by Supervisor O’Brien, with all in favor, the Agenda was approved, as submitted.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience Comments on Agenda items.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Meeting Minutes for September 26, 2022
There were no Meeting Minutes available, because of Hurricane Ian, and they will be submitted for approval at the next meeting.
FIFTH ORDER OF BUSINESS Attorney
Attorney Urbancic is working on the revisions to the contracts with the new lake maintenance companies, and the contractors should be able to begin December 1st.
SIXTH ORDER OF BUSINESS Engineer
A. Roadway Inspection
Engineer Marshall reported that he is has inspected the roadways and is working on a photo map documenting and prioritizing the cosmetic and structural issues, and he and Chair Whitten will go on a ride around in the next few weeks to identify any issues that were not included.
Chair Whitten asked Sam about the progress on the overflow issue on Lake L-14. Sam stated that he is in the process of researching permits. The height of the control structure was discussed, and Chair Whitten would like this to be addressed as soon as possible.
SEVENTH ORDER OF BUSINESS Old Business
A. 2022 Concrete Pressure Washing Discussion
District Manager Teague reported that Premier Pressure Washing could complete the washing in February, as scheduled, but staff is still looking for other contractors, because the Board was not happy with Premier’s previous work. The Board would like sweeping to be done now, at a cost of $1,500, and District Manager Teague will pass this on to Field Manager Pepin.
B. Roadway Inlets Repair
Chris is still waiting on an estimate from Conidaris Builders, because Conidaris is currently focused on repairing damage to their properties from Hurricane Ian.
C. Community Fence Upgrades
After the debris from Hurricane Ian has been removed from the perimeter fence, they will begin searching for repair estimates.
There was discussion about a homeowner’s tree that fell, and it was determined that, if it was healthy, the homeowner is liable for its removal.
D. Update on New Lakes Maintenance Contracts
As had been discussed earlier in the meeting, Attorney Urbancic is finalizing the contract, and the contractors will begin December 1st. FloridAquatic will attend the February meeting.
EIGHTH ORDER OF BUSINESS New Business
A. Bathymetric Report
Solitude had sent a report, and it stated that the lakes look good overall. There was discussion on the minimal information presented, which wasn’t what was expected. The Board would like to see more of a baseline report similar to what the District had done on Lakes 15 and 33.
NINTH ORDER OF BUSINESS Field Manager
A. Current Field Report
Field Manager Pepin had not been able to complete the report due to Hurricane Ian and the lack of internet service.
B. Follow-up Items
i. Bulkhead Cap Replacement
Chris had been unable to reach Travis from Artistic Structures since Hurricane Ian.
ii. Lake L-15 Littoral Planting
Chris reported that these had been planted on October 20th, but Chair Whitten has not seen them. District Manager Teague will have Chris investigate.
iii. Preserve Trees Encroachment on Casa del Lago
The encroaching plants have been cut back.
iv. Silt Removal at 11333 Wine Palm
A letter had been sent to the homeowner, and there has been no response.
v. Additional Muck Sampling
This had been covered in an earlier meeting.
vi. Clean Heritage Palms Estates Storm Drain Lines
Chris had not received a proposal for cleaning as of yet, and he had sent them a reminder. The Board would like an update on the drains on Butterfly.
vii. Stormwater Management System Video Inspection
The video inspection for Heritage Palms Estates is complete, and Chris is waiting for an estimate to clean this area. They are also authorized to have the entire system visually inspected early next year, when the golf course project is complete.
TENTH ORDER OF BUSINESS District Manager
A. Hurricane Ian Damages Update
Chris reported that all vegetation from the preserve fences and the lakes had been removed. They will be returning to begin removing hurricane debris from the perimeter fences. The Board would like the vegetation at the Penzance entrance removed.
The main structures of the stormwater system are functioning.
The Board would like the streets cleaned.
The Board also commented on large trees that had fallen in the preserves and along the streets that need to be removed.
B. Financial Report for September 2022
District Manager Teague reviewed the Financials, and he stated that at year end the District is under budget by $264,000.
On MOTION by Supervisor Breisch, seconded by Supervisor O’Brien, with all in favor, the Financial Report for September 2022 was accepted for Audit, as presented.
ELEVENTH ORDER OF BUSINESS H.O.A. Report
Board Liaison James Wesoloski reported that the HOA will be removing the downed tree on Penzance.
FPL has a list of streetlights that need repair or replacement, and a third party will complete the project, which may take awhile.
The street signs are on order, and District Manager Teague suggested that the CDD could install them and then bill the HOA.
It was recommended by the adjuster that all the roofs on the community buildings be replaced.
TWELFTH ORDER OF BUSINESS Supervisor Reports, Requests, and Comments
There were no Supervisor Reports, Requests, or Comments.
THIRTEENTH ORDER OF BUSINESS Audience Comments
There were no Audience comments.
FOURTEENTH ORDER OF BUSINESS Adjournment
On MOTION by Vice Chair Switzer, seconded by Supervisor O’Brien, with all in favor, the Board agreed to adjourn at 9:24 a.m.
The Next Regular Meeting: November 28, 2022 at 8:00 a.m.