Meeting Minutes for July 28, 2025
Heritage Palms Community Development District
The regular meeting of the Board of Supervisors of the Heritage Palms Community Development District was held on Monday, July 28, 2025 at 8:02 a.m. at the Heritage Palms Golf and Country Club at 10435 Washingtonia Palm Way, Fort Myers, Florida and via web conference.
Supervisors present and constituting a quorum were:
Mike Whitten – Chair
Stan Switzer – Vice Chair
Bob Breisch – Assistant Secretary
Supervisors attending remotely:
Brian Anderson – Assistant Secretary
MaryAnn Ferry – Assistant Secretary
Also attending in person were:
Cal Teague – District Manager, Premier District Management (PDM)
Mandie Rainwater – District Manager, PDM
Jamie Rivera – District Engineer, AIM Engineering & Surveying
George Smothers – Resident
Also attending remotely:
Christopher Dudak – Client Services Manager, PDM
Gary Rodgers – Master Association Liaison to the CDD
Eddie Ray – Estimator, Southern Striping Solutions, LLC
The following is a summary of the discussion and actions taken at the Heritage Palms Community Development District (CDD) Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The meeting was called to order at 8:02 a.m., and District Manager Cal Teague called the roll. Three Board members were present and constituted a quorum, with Supervisors Anderson and Ferry attending remotely. Also in attendance were District Managers Cal Teague and Mandie Rainwater, Engineer Jamie Rivera, and Resident George Smothers. Attending remotely were Client Services Manager Christopher Dudak, and Gary Rodgers, Master Association Liaison to the CDD.
On MOTION by Vice Chair Switzer, seconded by Supervisor Breisch, with all in favor, the Board approved the remote participation of Supervisors Anderson and Ferry.
SECOND ORDER OF BUSINESS Approval of the Agenda
On MOTION by Vice Chair Switzer, seconded by Supervisor Breisch, with all in favor, the Board approved the Agenda, as presented.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
Regarding Agenda Item 6A, George Smothers asked if inflation is considered in bids, which District Manager Teague affirmed.
FOURTH ORDER OF BUSINESS Consent Agenda
A. Items to be Pulled from Consent Section for Discussion by the Board
No items were pulled.
B. Motion to Approve Consent Items
On MOTION by Supervisor Breisch, seconded by Vice Chair Switzer, with all in favor, the Board approved all of the Consent items.
C. Consent Items
i. Draft Regular Meeting Minutes for June 23, 2025
ii. Bid Opening Minutes for July 3, 2025
iii. Financial Report for June 2025
D. Consideration of Items Pulled for Discussion
FIFTH ORDER OF BUSINESS Attorney
There was no update from the Attorney.
SIXTH ORDER OF BUSINESS Engineer
A. Mill and Repaving Wine Palm Road and Seminole Palm Way Bid Recommendation
Engineer Rivera provided a packet that noted AIM Engineering & Surveying’s review of the two bid tabulations received, and they stated that they believe that Southern Striping Solutions, LLC. is the lowest, responsible bidder. The Board discussed the bids, noting that both companies are large enough to perform the work.
Eddie Ray, the Estimator from Southern Striping stated that they estimate 10.5 days for the main bid, not including the alternate bid. Start dates after August 15 are available. They would have no problem accommodating start dates in September, October, November, or December, though around holidays there are plant shutdowns.
The Board approved District Manager Teague and the Attorney Urbancic to begin to negotiate a contract with Southern Striping Solutions, with a start time date range of September 2025 to May 2026 due to the ongoing Lodge / Tiki Hut construction project, which would be best to be completed before milling and repaving can begin. Southern Striping Solutions would provide a project superintendent onsite but not a roadway Quality Control engineer, and Engineer Rivera will oversee the project and provide QC. Southern Striping Solutions noted that if the project is delayed until May, asphalt and transportation costs will likely increase.
On MOTION by Supervisor Breisch, seconded by Supervisor Anderson, with all in favor, the Board accepted Southern Striping Solutions bid and approved District Manager Teague and Attorney Urbancic to begin negotiations on a contract with Southern Striping Solutions, with a suggested start date with a range from September 15, 2025 to May 15, 2026, with the contract to include both the base bid and alternative bid as options.
Eddie Ray left meeting at 9:15 a.m.
B. Recommendation: 5-Year Community Mill and Paving Plan
Engineer Rivera provided a report that indicated a total estimated cost of $4,815,765 for total community milling and repaving. The Board liked this report, and it will be used as a living document. Vice Chair Switzer has found the missing roadway condition report created by Banks Engineering in 2009, and he will provide it to staff and the Engineer. The Board discussed funding options for future roadway milling and repaving, and heard a request from AIM Engineering & Surveying to fly a drone over the paving project in order to create promotional video for their firm.
On MOTION by Chair Whitten, seconded by Supervisor Breisch, with all in favor, the Board approved AIM Engineering u0026 Surveying’s request to fly a drone over the mill and repaving project, getting before and after project images to create a promotional video for theie engineering firm.
Engineer Rivera left the meeting at 9:33 AM.
SEVENTH ORDER OF BUSINESS Old Business
A. New Proposal for Paver Repair at the Guardhouse
Field Manager Pepin reached out to Accurate Pavers and asked for a new proposal to level out the sunken pavers. He is waiting for their project manager to re-inspect the area and to send over a new estimate.
EIGHTH ORDER OF BUSINESS New Business
A. Bulkhead Repair Proposal
In the handouts was a description of a proposal from SGI Company to remove and replace the silt fabric behind the bulkhead that runs along the driving range portion of Lake 8, and to replace the cap boards for $14,385. Field Manager Pepin stated that this job should be completed while the driving range is closed and is being renovated. If delayed, work would need be completed after the new sod has been lain, and when the driving range is back open.
On MOTION by Supervisor Breisch, seconded by Supervisor Anderson, with four in favor, and with Chair Whitten opposed, the Board approved the the SGI Company proposal to repair 210 linear feet of bulkheads on Lake 8, removing and replacing the silt fabric, and installing new cap boards, for a total of $14,385.
B. Roadway Pothole Repair Proposal
Field Manager Pepin is waiting for a repair proposal to come in from D&G to repair potholes on Washingtonia Palm Way, which was noted in the July 2025 Field Report and were fond during the survey of all the roadways recently preformed together by AIM Engineering & Surveying and Community Field Services.
C. Riprap under Lake L-6 Fence Arm Proposal
In the last minute handouts was a proposal from Community Field Services for to purchase and install riprap underneath the Lake L-6 fence arm.
On MOTION by Chair Whitten, seconded by Vice Chair Switzer, with all in favor, the Board approved the Community Field Services proposal for $1,000, to purchase and install up to four cubic yards of riprap under the Lake L-6 fence arm.
NINTH ORDER OF BUSINESS Field Manager
A. Current Field Management Report
District Manager Teague reviewed the Field Report and the following were discussed:
- Supervisor Anderson asked about all the lakes in poor condition from weed growth; District Manager Teague noted that Field Manager Pepin has Pristine Lakes and Wetlands treating them.
- Supervisor Breisch asked for a burnout of grass and a dredging of muck by the Winkler Gate area where he takes his Pond Watch readings, asking it could be done within two weeks before his next reading. Staff will reach out to Field Manager Pepin to manage this.
- Supervisor Anderson asked about the invasive Plecostomus catfish seen in a lake. It was noted that they are common, and they can only be removed by spearing.
B. Follow-up Items
i. 11284 Wine Palm Fence Gap Repair
Field Manager Pepin reported that this was scheduled to be completed over the weekend prior to the meeting, and he has not had a chance yet to confirm completion.
ii. Branch Cleanup on Lake 28
Field Manager Pepin reported that the Pristine Lakes and Wetlands was reminded about this, and are going to try and remove it the next time the ground crew is back onsite.
iii. Raising the Catch Basin behind 10509 Curry Palm Lane
Field Manager Pepin reported that the proposal has been returned to the contractor, and he anticipates that the work will be completed in August.
iv. 8051, 8059, 8067 & 8075 Queen Palm Lane Drainpipes Extension
Field Manager Pepin reported that this task was completed.
v. Lake L-2 Shoreline and WCS Planting
Field Manager Pepin reported that these plantings should be going in the week of meeting.
vi. New Signage at L-6
Field Manager Pepin reported that the additional signage has been installed.
TENTH ORDER OF BUSINESS District Manager
A. FY 2026 Budget Discussion
As a reminder, the Budget Public Hearings are on August 25, 2025.
ELEVENTH ORDER OF BUSINESS H.O.A. Report
Gary Rogers appeared to be online but was muted, so resident George Smothers gave an update on the Lodge / Tiki Bar project. He asked about getting more free mosquito larvae eating fish from the County, and staff will investigate and report at the next meeting. He reports that that the HOA has caught 16 cane toads in cages. The Board questioned why the Master has not enlisted the neighborhood HOAs to help.
TWELFTH ORDER OF BUSINESS Supervisor Reports, Requests, and Comments
The chair requested a quorum check for the budget hearings next month, as he may not make it. Supervisors Switzer, Breisch, and Ferry affirmed they will be in the meeting next month to constitute the quorum.
THIRTEENTH ORDER OF BUSINESS Audience Comments
There were no audience comments.