Meeting Minutes for March 22, 2021
Heritage Palms
Community Development District
The regular meeting of the Board of Supervisors of the Heritage Palms Community Development District was held on Monday, March 22, 2021 at 8 a.m. at the Heritage Palms Golf and Country Club at 10420 Washingtonia Palm Way, Fort Myers, Florida and via web conference.
Present and constituting a quorum were:
Mike Whitten – Chair
Stan Switzer – Vice Chair
Al O’Brien – Assistant Secretary
Dennis Lubozynski – Assistant Secretary
Bob Breisch – Assistant Secretary
Also attending (or by web conference) were:
Cal Teague – District Manager, Premier District Management (PDM)
Sam Marshall – Engineer
Christopher Dudak – Assistant to the District Manager
Nancy Dudak – PDM
Ken Lehman
The following is a summary of the discussion and actions taken at the Heritage Palms Community Development District (CDD) Meeting Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The meeting was called to order and the District Manager called the roll. All Board members were present in the Activity Center Conference Room. Also in attendance via web conference were Sam Marshall, Engineer, Christopher Dudak and Nancy Dudak from PDM. Ken Lehman from the Master Board also attended.
SECOND ORDER OF BUSINESS Approval of the Agenda
The Board reviewed the Agenda.
On MOTION by Vice Chair Switzer, seconded by Supervisor Lubozynski, with all in favor, the Agenda was approved as submitted.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There being none, the next Order of Business followed.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Meeting Minutes for February 22, 2021
The Board reviewed the Minutes from the February 22, 2021 meeting.
On MOTION by Vice Chair Switzer, seconded by Supervisor Lubozynski, with all in favor, the Meeting Minutes for February 22, 2021 were approved as submitted.
FIFTH ORDER OF BUSINESS Attorney
The District Manager reported that the Attorney communicated that meeting notifications are on the State’s agenda for a possible change to allow communities to advertise meetings on their websites rather than in newspapers. He said it would save money, but it has not passed in recent years when it was proposed.
SIXTH ORDER OF BUSINESS Engineer
Supervisor Breisch said there is a drain at 7377 Heritage Palms Estate with a nearby oak tree that could be blocking the drain. The Engineer and Field Manager will review the MRI inspection report for possible obstructions.
Supervisor Breisch also asked about the HOA Strategic Planning Committee considering an option to fill part of Lake 6 for improvements at the Lodge. The Engineer stated that they investigated the lake depth, but he did not make an application for filling any part of the lake. The Engineer further stated that the HOA would have to coordinate efforts with the CDD because the lake is part of the CDD’s responsibility. He said that filling a lake is a difficult task. However, he said that it is possible and he thinks that the South Florida Water Management District could approve it.
On MOTION by Supervisor Breisch, seconded by Supervisor Lubozynski, with all in favor, the Board voted to have the Engineer coordinate a preliminary review with the South Florida Water Management District to inquire about filling Lake 6 for improvements at the Lodge.
A. Canals Dredging
The Engineer reported that he is going to meet with Ben Jones of Environment Technologies Inc. who dredged the silt out of the canals more than 10 years ago. He wants to accompany Mr. Jones to walk along the ditch south of the wetland and the flow way ditch towards the Lodge area with the goal of establishing a scope of work and getting a price from him for the Board to review. He said that the depth of the silt was between 6″ and 18″ and could become a concern. The Board discussed the possibility of keeping the silt for fill within the community or disposing of it. Mr. Marshall commented that the silt did not likely have much value and would be an expense to dispose of it.
B. 10400 Curry Palm Gutter Drainage Concerns
The Engineer said that Conidaris Builders returned earlier this month to make additional repairs to the concrete gutter. It was stated that former supervisor, Art Carlson, was not happy with the final product because it is still holding water. The Chair said he was not satisfied with the repair, but the owner seemed pleased with it. The District Manager said that this is a good contractor, and that in Florida there will always be some water retention. He also stated that the Field Manager will continue to monitor the situation.
SEVENTH ORDER OF BUSINESS Old Business
It was reported that at the HOA meeting, they discussed the midge fly situation and that everybody is happy now that it is under control. In the future, they would like a plan between the CDD, Associations and the Master to work as a team when midge fly season resumes. The Board also discussed the fish that were placed in the lakes for mosquito control and acknowledged the possibility that a restocking of the fish might be needed next year.
EIGHTH ORDER OF BUSINESS New Business
There being none, the next Order of Business followed.
NINTH ORDER OF BUSINESS Field Manager
A. Field Report for March
The Board discussed the Field Manager’s monthly report.
- The issue of the mulch covered catch basins was a concern. The Field Manager will get a proposal for installing rip rap around the basin. The Board also asked if the HOA maintenance crew could remove debris on a weekly basis.
- The Board discussed the lake ratings and asked if a score of “1” or “2” requires follow-up spraying, which was confirmed by the District Manager.
- Vice Chair Switzer thanked Supervisor Breisch for the water samples that he is providing for Pond Watch testing. The Board would like a summary of the results to be maintained so trends can be identified and concerns addressed.
B. Follow-Up Items
i. Sidewalk Grinding
This is scheduled to be completed during the middle of April when the seasonal residents have left so there is less traffic on the sidewalks.
ii. Annual Cleanup C-7 & C-15
This project will also be completed in the middle of April when the canals have less water in them.
iii. Fire Station #7 Fence Repair Update
Vegetation is still present along the fence and staff will continue to monitor.
iv. Midge Fly Treatments Update
Midge flies were discussed under Old Business.
v. Eagle Reserve Construction Garbage on Lake 30
A letter was sent to them but the District Manager has not heard back from them.
TENTH ORDER OF BUSINESS District Manager
A. Financial Statements for February
The District Manager reviewed the February financials with the Board.
On MOTION by Supervisor O’Brien, seconded by Supervisor Lubozynski, with all in favor, the Board approved the February 2021 financials as presented.
B. Fiscal Year 2022 Preliminary Budget
The draft Budget was presented and reviewed by the Board who will review the Budget and offer feedback through email or phone calls before the next meeting.
C. Maintenance Guidelines Summary Sheet
A summary sheet from the manual was distributed to the Board. The non-transfer of roadway ownership from the CDD to the HOA’s was previously questioned. The language from the existing agreement will be incorporated with the Master HOA into the maintenance guidelines. The Attorney will authorize the Board to proceed with the land transfers that were not previously deeded.
ELEVENTH ORDER OF BUSINESS HOA Report
A. HPGCC Water Features on Lake 25 Maintenance Report
The Board discussed the water feature at the entrance and if it should remain with the HOA.
On MOTION by Supervisor Breisch, seconded by Vice Chair Switzer, with all in favor, the Board voted not to accept the water feature at the entrance as a CDD asset and that it should remain with the HOA.
TWELFTH ORDER OF BUSINESS Supervisor Reports, Requests & Comments
There being none, the next Order of Business followed.
THIRTEENTH ORDER OF BUSINESS Audience Comments
There being none, the next Order of Business followed.
FOURTEENTH ORDER OF BUSINESS Adjournment
There being no further Order of Business and,
On MOTION by Supervisor O’Brien, seconded by Supervisor Lubozynski, with all in favor, the meeting was adjourned at 10:03 a.m.
Next Meeting: April 26, 2021 at 8 a.m.